User guide

All language combinations in search / display / integration modes are possible.
Inttranet Members retain the intellectual property rights and are legally responsible for the terms they integrate and manage.
Only the contributor can modify / withdraw terms he/she has integrated.
The number of terms that can be integrated is unlimited (minimum / maximum).
The integration of glossaries with the Terminall™ database is subject to Inttranet >> Terms of Use <<.

To be compatible with the Terminall database, glossaries must comply with the following characteristics:
Software: Word 2000 or Excel 2000 or later.
Structure: 6-column table.

- Only the 2 first columns are compulsory. Your e-mail address is automatically inserted.
- If you indicate a link to a web site as a reference, please use the form http://www.site.com.
- To see an example of a glossary correctly structured, click >>HERE<<.

To integrate a glossary, proceed as follows:

Your glossary must be in text format (fields separated by a ";") and encoded in Unicode UTF-8

A.      Glossary in Excel format (.xls)

1. Open your glossary under Excel
2. Check that all the cells in the "source expression" and "target expression" columns are filled in. The system will refuse your glossary if any cell in these columns is empty.
3. Select your lines/columns and replace the empty cells by "0" (under Excel, CTRL+H)
4. save the file in Unicode text format: to do so, click File/record under/ Unicode text (*.txt) then validate. (name your files appropriately so you can easily find them later)
5. Close Excel
6. Launch Word and open the converted file by clicking on the "Open" icon. If the file encoding format is requested, tick "Unicode"
7. Remove all the ";" (semi-colons) from your glossary and replace them by "," (comma). To do so, click on Edit/replace or press "Ctrl+H" and enter ";" in the "Find" field and "," in the "Replace by" field.
8. Replace the tabs by ";" (semi-colons) by pressing Ctrl+H" and enter "^t" in the "Find" field and ";" in the "Replace by" field.
9. Save the file in the "coded text (*.txt)" format (and not in the Text Only format).
10. Word displays the warning message: "To save, click on Yes". Click on "Yes" and then select Unicode UTF-8 encoding. Validate.
11. Close Word.

The file is now ready for integration with the database.

B.      Glossary in Word format (.doc extension)

Two possibilities:
a) Your glossaries are in table form;
b) The terms in your glossaries are separated by tabs

a) In the case of a table:
- Copy-paste the columns required in an Excel file (at least the "target terms" + the "source terms" columns)
- Repeat the procedure in (2) above.

b) In the case of tabulations:
- Your Word document must only contain data separated by tabulations. Please remove any titles, page headers and footers, line breaks at the start and end of the document, etc.
- Record your document in coded text format (*.txt) (and not in text only format).
- Close Word
- Launch Excel and then open the text document previously recorded.
- The text import assistant opens. It comprises 3 windows.
- 1/3 Click on "Next" if the assistant has determined that the data to be imported are of "determined" type
- 2/3 Specify the field separator. Click on "Tab" and then on "Next".
- 3/3 Specify "Standard" for the column format then click on Exit.
- You now have a useable Excel table [see (A) Glossary in Excel format].

Please check that the table corresponds to the file model required: to do so, click >> HERE << .